Event Planning - How to Plan the Perfect Event
For organising a successful event you need to have
proper planning. From small birthday parties to grand weddings, you need to
know how to manage things effectively to make the occasion successful. Organising
the perfect event is not an easy task. You need to focus on different aspects
to make it a popular occasion.
Here are a few tips to plan a
perfect event:
Know
your purpose:
Determine the type of event you’re planning for. It may be an anniversary, corporate
seminar or media event. Analyse the outcome you require of particular occasion.
For example, if it is a corporate seminar, you need to summarise the key
message for the employers. For this you need to consider their requirements.
Create a
list: After
determining the purpose of the event, create a list of things that are
required. Note every idea that strikes your mind. Take the advice of your
friends or relatives. Structure your wish list and examine the following
things:
ª
Identify
event dates. Make sure that your schedules are convenient for others.
ª
Place
of the event - whether indoor or outdoor
ª
How
many people you want to invite?
ª
Select
the theme that suits your event.
ª
Dress
code for the occasion.
ª
How
to capture your memories?
Make
a vendor list:
Make a list of the items that are needed. Organise your budget effectively.
Identify the furniture required, catering, lightings, gifts etc.
ª
Lightings
and sound systems
ª
Bakeries
- foods
ª
DJs
ª
Gifts
and drinks
ª
Live
musicians
ª
Limousines
ª
Equipment
ª
Photographers
ª
Videographers
Create
a budget:
You need to be a better money manager. Identify the cost of the event. Venue
and catering require huge cost. Get a rough figure of the event cost. For
example create a spreadsheet and calculate the cost required for each category.
Book
your venue in advance:
deciding the correct venue is a very critical task. Make sure that the place is
well connected with public transportation. Make a list of 2-3 venues which
interest you. Compare their costs, services etc. Select the best one that is
within your budget. Contact the vendor and clarify your doubts. For example,
whether you can shuffle your event dates, what costs are included in their
price etc.
Create
a website for the event:
creating a website not only saves your money but also reduces your burden. It’s
a good way to create buzz about your event among friends and families. You can
send the event updates and planning’s to your friends through social media
sites like Facebook and Twitter.
Send
invitations: The
best way to reduce the invitation costs is to send emails. After deciding the
date of the event, send invitations to your friends and relatives a week
before. You can even invite your loved ones through telephone calls.
Entertainment: Think about the best way
to entertain audience. You can organise different games, dance-offs, live
singing, mimicry, music concerts, karaoke and many more.
About the Guest Author:
My name is Evita. I am a tech writer from UK. I am into Finance. At present I am focusing on ppi claims . Catch me @financeport
My name is Evita. I am a tech writer from UK. I am into Finance. At present I am focusing on ppi claims . Catch me @financeport