Event Planning - How to Plan the Perfect Event

Event Planning - How to Plan the Perfect Event

For organising a successful event you need to have proper planning. From small birthday parties to grand weddings, you need to know how to manage things effectively to make the occasion successful. Organising the perfect event is not an easy task. You need to focus on different aspects to make it a popular occasion.

Here are a few tips to plan a perfect event:

Know your purpose: Determine the type of event you’re planning for. It may be an anniversary, corporate seminar or media event. Analyse the outcome you require of particular occasion. For example, if it is a corporate seminar, you need to summarise the key message for the employers. For this you need to consider their requirements.

Create a list: After determining the purpose of the event, create a list of things that are required. Note every idea that strikes your mind. Take the advice of your friends or relatives. Structure your wish list and examine the following things:

ª       Identify event dates. Make sure that your schedules are convenient for others.

ª       Place of the event - whether indoor or outdoor

ª       How many people you want to invite?

ª       Select the theme that suits your event.

ª       Dress code for the occasion.

ª       How to capture your memories?

Make a vendor list: Make a list of the items that are needed. Organise your budget effectively. Identify the furniture required, catering, lightings, gifts etc.

ª       Lightings and sound systems

ª       Bakeries - foods

ª       DJs

ª       Gifts and drinks

ª       Live musicians

ª       Limousines

ª       Equipment

ª       Photographers

ª       Videographers

Create a budget: You need to be a better money manager. Identify the cost of the event. Venue and catering require huge cost. Get a rough figure of the event cost. For example create a spreadsheet and calculate the cost required for each category.

Book your venue in advance: deciding the correct venue is a very critical task. Make sure that the place is well connected with public transportation. Make a list of 2-3 venues which interest you. Compare their costs, services etc. Select the best one that is within your budget. Contact the vendor and clarify your doubts. For example, whether you can shuffle your event dates, what costs are included in their price etc.

Create a website for the event: creating a website not only saves your money but also reduces your burden. It’s a good way to create buzz about your event among friends and families. You can send the event updates and planning’s to your friends through social media sites like Facebook and Twitter.

Send invitations: The best way to reduce the invitation costs is to send emails. After deciding the date of the event, send invitations to your friends and relatives a week before. You can even invite your loved ones through telephone calls.

Entertainment: Think about the best way to entertain audience. You can organise different games, dance-offs, live singing, mimicry, music concerts, karaoke and many more.

         Once you complete this process, you can truly enjoy a memorable event.

 About the Guest Author: 
My name is Evita.  I am a tech writer from UK.  I am into Finance. At present I am focusing on  ppi claims . Catch me @financeport